Before submitting a Use of Facilities Application, it is strongly recommended that you read all policies and guidelines pertaining to facility rentals. The following information will be helpful to you in planning your programs at our facilities. Please take a moment to read and carefully review Facility Rentals Guidelines and Policies.
Reservations: Please contact the Facilities Services Specialist
Telephone: (510) 464-3235
Email: Laneyfacilities@peralta.edu
Note: To make reservations for event space at Laney College, a Use of Facilities Application must be submitted.
All clients are required to sign a contractual agreement when using facilities at Laney College. A certificate of liability insurance, a signed contract, 501c3 verification (if non-profit) and full payment are due two weeks prior to the date of your scheduled event.
Insurance
A certificate of general public liability insurance for $1,000,000 and $500,000 in property damage that names Laney College and its affiliates as additional insured for the date(s) of the event(s) is required for each organization sponsoring an event at Laney College. A copy of this certificate must be provided to Laney College two weeks before the first scheduled date of the event.
Non-profit
If you are considered a non-profit organization, you must submit a copy of your IRS 501c3 determination letter with your packet. Otherwise, you will be invoiced at a higher rate.
Security
Renter must provide security for their scheduled sporting events and for events where attendance exceeds 150 persons. Renters may request a price quote for either the Alameda County Sheriff department or Securitas from the Facility Services Specialist. The college requires documentation of security agreement with a private firm at least 14 days prior to event.
All groups scheduling Laney College facilities for an event must ensure that all aspects of the event and everyone in attendance are in compliance with all College Policies and Regulations.
Campus Security may be required for events such as dances or social gatherings that have over 100 people in attendance when deemed necessary by the Facility Services Specialist.
Offloading
In order to maintain the structural integrity of the campus quad no vehicles are allowed to neither drive/park on the quad its perimeter nor block any fire lanes. Please contact the Facility Services Specialist if you have items to offload for your group or organizations activity/event.
Parking
Parking is not included in the use of college facilities. If an outside group or organization is interested in securing parking for activity/event, participants should indicate this to the Facility Services Specialist.
Children
Responsible adults provided by the rental group or organization shall supervise youth or children’s group at all times.
Payment Information
All clients are required to sign a contractual agreement when using facilities at Laney College. A certificate of liability insurance, a signed contract, 501c3 verification (if non-profit) and full payment are due two weeks prior to the date of your scheduled event. Methods of payments are money order, check or credit card.
Please send payment to:
Laney College: Facilities Rental Office
Administration Building T-209
900 Fallon Street
Oakland, CA 94607
Cancellations
Cancellation notices must be received in writing and submitted to the Facility Services Specialist no less than 72 hours prior to the scheduled event. If the 72 hours minimum notification is received and acknowledged by the Facility Services Specialist all monies except the $25 facility application-processing fee will be refunded. Refunds will not be given for events cancelled after the 72-hour notification period. Refunds will not be given to groups or organizations that fail to show for scheduled event.
Submit cancellation notices to Laneyfacilities@peralta.edu.
Users of facilities must comply with all applicable health and safety regulations. The college cannot assume liability for possible injury to persons or property resulting from use of a facility or event. All aspects of the event and everyone in attendance must comply with all Local, State and Federal Laws, as well as with the College/District policies and procedures.
All uses and charges for the use of College/District facilities are governed by applicable sections of the California Education Code. Use by community groups, public agencies, private organizations or other organizations for public, literary, scientific, educational, matters or matters of general or public interest is governed by the provisions of the Civic Center Act (Education Code Sections 82537 through 82548). The Civic Center Act and the Community Recreation Act (Education Code sections 10900 through 10915) govern recreational uses of facilities. Use by religious organizations is governed by Education Code sections 82542(d) and (e). Finally, organizations not exclusively governed by the Civic Center Act may have an option to lease college facilities, at the discretion of the College/District (Education Code Sections 81378 and 81378.1).
Laney College complies with the provisions of Title II of the Americans with Disabilities Act of 1990, which says that “no qualified individual with a disability shall, by reason of such disability, be excluded from participation in or be denied the benefits of the services, programs, or activities of a public entity, or be subjected to discrimination by any such entity.” The facilities of the College afford reasonable accommodations for persons with disabilities. If any member or participant in the external group’s activity requires further accommodation, that group shall be responsible for providing same.
Laney College is a non-smoking facility. Smoking is prohibited in/on all College facilities.
