Please note, the below information and process chart have links for you to download, if you would like.
Additionally, the link to fill out the “Emergency Temporary DE Addenda Form” is in a few locations throughout the information.
FOR FALL 2020 EMERGENCY TEMPORARY DISTANCE EDUCATION
In light of COVID-19, there is a chance the campus might be closed for the fall semester, or there is a chance that the campus may get closed DURING the fall semester. In order to ensure that your class will be able to be taught 100% remotely in the fall in case the campus is still closed, OR to make sure you are allowed to transition your course to 100% de should the campus close DURING the semester:
- The course on the DE Blanket Addenda List-
- See your Department Chair and/or Dean to discuss having the course on the list –do this asap – they have a submission deadline soon
- You must fill out the Emergency Temporary DE Addenda Form AFTERyou have confirmation that the course is on the DE Blanket Addenda ListIf these two items are done, then your class will be authorized to be 100% DE for the whole semester and/or to transition to remote, if needed, during the semester.
FOR SUMMER 2020 EMERGENCY TEMPORARY DISTANCE EDUCATION
In light of COVID-19, the campus is closed and all summer 2020 offerings will be held DE. Courses that will be taught as DE for summer have already been identified and submitted to the state.
- The DE Blanket Addenda list has already been submitted—VPI and Deans worked with dept. chairs and faculty to identify courses to have the list.
- If you have questions about this, see your Department Chair and/or Dean.
- If your course is on the list, you must fill out the Emergency Temporary DE Addenda Form
A FEW TIDBITS
- Protect your class: Getting your course on the list and filling out the Emergency Temporary DE Addenda form is a safeguard for your course.If your course is face-to-face for fall and the campus closes, your class will be cancelled. The Blanket Addenda List doesn’t stop your class from being offered face to face if the campus is open. It does ensure that your course will be allowed to be taught 100% DE in the event of continued campus closure or campus closing during the semester.
- Department Chair being responsible for coordinating which faculty will be filling out forms for which classes. This will ensure there is not overlap of work or submissionsand undo extra work for the DE Point Person.
- Courses already approved for 100% Distance Education, as identified in META, are already authorized for 100% DE. There is nothing you need to do.
- Courses approved for LESS THAN 100% Distance Education, as identified in META, areNOT authorized for 100% DE. The course will need to be on the DE Blanket Addenda list and have the Emergency Temporary DE Addenda form filled out if you want the course to be available for 100% DE teaching, should it be needed.
Below is a list of personnel engaged in the Emergency Temporary DE Addenda Submission Process.
- Work with Department Chairs and faculty to identify courses to be placed on the Blanket DE Addenda List.
- Submit courses from their division to the VPI’s Office to be place on Blanket DE Addenda List.
- Work with department faculty and Dean to determine courses to be placed on the Blanket DE Addenda list.
- Responsible for coordinating which faculty will be filling out forms for which classes. This will ensure there is not overlap of work or submissions and undo extra work for the DE Point Person.
- Make sure the course is on the Blanket Addenda list (see your Depart. Chair and/or dean).
- Fill out the Emergency Temporary DE Addenda Form
- Submit form which goes straight to DE Point Person (Laurie Allen-Requa).
- There will be no META actions to take. Forms will be logged and stored.
DE Point Person
- Logs submissions, reviews for school session(s) identified. Ensures filled out fully and properly. Connects with teachers if there are questions.
- Cross-check course against Summer and Fall DE Blanket Addenda Lists. Files appropriately.
- Place courses with submitted forms are on curriculum committee agendas for Emergency Temporary DE approval
- Assist Deans, Department Chairs, and faculty with questions. Inform faculty when course is approved at committee
- Develop game plan with staggered submissions allow time for all courses to be approved
- Emer. Temp. DE Addendum’s will be batch consent agenda items as addendums are submitted and the course is ready for agenda. Courses may be taken out of the consent agenda, if requested, to address any questions committee members may have.
- Curriculum Committee meeting dates during the Emer. Temp. DE Addenda approval timeframe:
May 1, 2020 May 8, 2020
September 4, 2020 September 18, 2020
October 2, 2020 October 16, 2020
- Submission of Blanket DE Addenda Lists to the state.
- Many behind the scenes tasks to ensure compliance.
- Approved Emergency Temporary DE Addenda’s will be housed in the VPI’s office