Email Signature Guidelines

Standard Email Signature

At Laney College, the email signature serves as more than just contact information—it reflects the college's identity in every communication. A consistent, standardized signature reinforces Laney’s brand by ensuring all messages appear professional, cohesive, and aligned with institutional values.

Using the approved signature format across departments supports a unified image and provides clear, essential contact details. It reflects our commitment to clear, effective communication on behalf of the college.

Please use the standard email signature for all official correspondence to maintain consistency and professionalism.

Standard Signature Structure

Standard Signature Formatting

How to Edit Your Email Signature in Outlook (Microsoft 365 Web)

1. Log In to Outlook Web
   Go to outlook.office.com and sign in with your Laney College or Peralta email account.
2. Open Settings
   Click the ⚙️ gear icon in the top-right corner. Then click “View all Outlook settings” at the bottom of the menu.
3. Go to Signature Settings
   In the left-hand menu, go to: Account → Signatures
4. Create or Edit Your Signature
   In the Email signature box, you can type or paste your signature.
   Tip: The easiest way to create a correctly formatted signature is to copy someone else’s approved Laney College signature and paste it into this editor. Then simply update the text with your own name, title, and contact information.
   Use the formatting toolbar to:
   - Change font size or color 
   - Add hyperlinks
   - Apply bold, italics, etc.
5. Set Signature Defaults
   To have Outlook automatically include your signature:
   - Check “Automatically include my signature on new messages I compose.”
   - And/or check “...on messages I forward or reply to.”
6. Save Changes
   Scroll down and click the Save button to apply your updates.